Scanning is the process of analyzing an object and creating a digital copy of its image. It is a necessary element in the workflow and an integral process in the creation of electronic archives. One way or another, humanity cannot completely abandon paper products, and a lot of materials continue to be stored and used in the form of printed papers. However, modern archives try to duplicate sources in the form of files on electronic media, in the Internet cloud, etc.
As for business, document management needs to digitize documents of various types. Many drawings, plans, schemes, projects, images, and other documents are stored both in the form of files and in the form of printed sheets. Scanning solves many problems that often arise when working with paper media. Recently, thanks to the development of the best app for scanning documents, scanning has become easier and more efficient. The scanner app scans documents in seconds and provides the user with many convenient functions for editing, sharing, or storage.
Find out more about scanning technology and how it can make your job easier below.
The History of the Emergence of Scanning Technology and Its Features
The forerunner of the scanner and fax was the pantelegraph, invented back in 1855 by the Italian Giovanni Caselli. The pantelegraph turned an image or text into a circuit of electrical signals for transmission over a telegraph line to another pantelegraph. The device was large, and the text for transmission had to be written with special ink on foil. Pantelegraphs were used for about a decade, mainly for signature verification in banking transactions.
In 1902, the German physicist Arthur Korn patented the technology of photoelectric scanning. The transmitted document was fixed on a transparent rotating drum, and the beam of light from the lamp passed through the document and hit the selenium photodetector. This is the principle of operation of modern drum scanners. Then other types of scanners appeared, including the most common – flatbed scanners.
During scanning, the original is illuminated by a light source. Light areas of the original reflect more light than dark areas. The optical system directs the reflected light to a photodetector, which converts the intensity of the received light into the corresponding voltage value. The analog signal is converted to digital for further processing by a computer.
Why Scanning Technology Is Needed Today: 8 Important Reasons
Here is a list of the top reasons why scanning technology is so popular today and how it can help you to make your job more productive:
- Expansion of the workspace: By converting the archive into electronic form, the cost of maintaining square meters is reduced, and the space for work is expanded;
- Documentation safety: Every organization has information that needs to be preserved for many years. But as it is known, paper loses its properties over time. In this regard, the material may simply become inaccessible. PDF scan technology is a great solution to the problem. The scanned document is durable, which allows you to save material for a long time;
- Improving staff collaboration: Scanning documents makes it easier to share information and collaborate on projects. Employees located in different workplaces can simultaneously access and view electronic documents;
- High data security: Protecting printed information is very difficult and, in some cases, even impossible. Scanned documents can be encrypted, password protected, and stored securely in the cloud;
- Compliance audit: Compliance with the requirements is an important task for almost every modern business. The integration of new technologies makes it possible to implement them without any problems. Digital files can be organized, indexed, and quickly created to meet the requirements of even the most stringent auditor;
- Improved customer service: Thanks to scanning technology and fast delivery of important information, it is possible to provide constant service to customers, regardless of their location;
- Paper clutter reduction: Clutter negatively affects productivity. But the scanning technology allows you to deal with it instantly. Scanning documents prevents the accumulation of excess paper, so you will be able to get involved in the work as productively as possible;
- Quick and easy access to documentation: The scanned document can be obtained in the shortest possible time at any convenient time.
Use the iPhone App and Get the Most out of Scanning Technology in Your Job
As noted at the beginning of the article, you do not necessarily need to use special bulky equipment to get the full benefits of using PDF scan technology. Today, it is possible to turn the iPhone into a scanner. You can easily digitize any material you need by downloading a convenient app.
The developers endowed the scanner app for iPhone with flexible, intelligent system settings for improving clarity, correction, and contrast, defining borders, and resizing scanned documents. A set of tools allows you to edit text and images manually. Scanned files can be sent to the cloud storage or by email.
Use scanning technology and make your job easier and more efficient!
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